Tips for Correct Name Spelling

Correct name spelling is a must in so many settings. With colleagues, relatives, and especially employers, it can be a real asset to be able to spell names correctly. 

On the other hand, incorrect name spelling is a source of frustration. When someone spells your name wrong, it can almost feel like an insult. That's why it's so important for to learn to spell the names of your friends and associates correctly. 

red rose

Shakespeare said, "...A rose by any other name would spell as sweet." But most people prefer to be called by their correct name. For instance, a woman named Rose does not want to be called Lily!  People also prefer to have their name spelled correctly.


Two Tips for Correct Name Spelling

computer keyboard

1.  Once you know you have the correct spelling of someone's name, save it! Start a document in your word processing files called: Correct Spellings of Names. 


2. If it's a name you need to type often, also save it in your Autocorrect options. The steps below work for some versions of Word.

Suppose your boss's name is Alfred T.  Schlenstshoutzerski. 

  • Open a new doc and type in your boss's name, as you will normally need it to appear. 
  • Highlight the name. In the task bar at the top of your screen, click the File tab. 
  •  Click Options.      
  • Click Proofing.
  •  Click AutoCorrect Options.  
  • On the AutoCorrect tab, make sure the Replace text as you type check box is selected. 
  • In the Replace box, type a quick short version of your boss's name, say ATS. 
  • The correct spelling that you've highlighted should already be in the With box.       
  • Click Add.
  •  Click OK.
  • The next time you want to type your boss's name in a document, simply type in ATS and --- drum roll---"Alfred T.  Schlenstshoutzerski" will instantly replace ATS. 

But what if you don't know the correct name spelling of someone or someplace?

red question mark

A. Often, the surest way is to ask someone who knows. Swallow your pride, if necessary, because it is necessary to get it right! If you can't think of anyone who knows, or if it's 3 AM and you're reluctant to call your friends with a spelling question, read on...

B. Be sure you know how to pronounce the name correctly. Write it down the way it sounds, one syllable at a time.

When you learn the correct pronunciation and spelling of the names for people in your life, it tells them that you're paying attention and that they are important to you. Take it from someone who knows!

----Ann (Anne? Anna? Annie?) Fisher (Fischer?)

C.  Type the name into an online search engine. If you misspell a name, the search engine will suggest alternate spellings, one of which might be right. Or,look in a phone book for similar names to see possible spellings.

D. Once you find the correct name spelling, be sure to go back to the top of the page and follow the directions there. 

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